4. © 2021 Envato Pty Ltd. All rights reserved. Select the style of your choice from the drop-down menu. Firstly, when I create a TOC, I cannot insert it into my Primary Text Frame (PTF), as ID always places it in a new frame. It can just be a tedious process, especially if you're working with a long document. You could either build your own or use InDesign book templates, an InDesign magazine template, an InDesign eBook template... your choice! Here's a quick trick to make a list that can be updated at any time. Click in the frame that held the sample table of contents. In the dialog box, the Title field at the top-left is where you type in the heading you'll want to appear at the top of the Table of Contents. This way, you can check out your changes in real time, rather than having to go back and forth. This would include attributes like alignment and hyphenation. Choose File > Save and close the document. Thankfully, both of these aspects of the software are pretty user-friendly and can make working in InDesign so much faster and more convenient. Everything you need for your next creative project. It is technically a new paragraph, on a new "line". Or not. If you do, as soon as you update your table of contents, the revisions you made by hand will be lost, as InDesign regenerates this content. Also, if you make any changes to the titles or summary text in the document, you can update the table of contents by simply going Layout > Update Table of Contents. I have some questions which will help me help you: Answers to the first and fourth pairs of questions will offer insight into how best to fix the situation. Forevermore. It is “live” and can be updated at any time by choosing Layout > Update Table of Contents. Which you can do, if you want. The example above contains a bunch of paragraph styles which are contained in the book, including some which were used for custom formatting the ToC in the book which I won't use for this example. InDesign is the industry-standard publishing app lets you design and publish high-quality documents across a full spectrum of digital and print media. There's a lot here, so let's start with the options at … To update a table of contents, use the Selection tool or Text tool to select the text frame containing the list, then choose Update Table of Contents from the Layout menu. Why Can't I Update Table of Contents (Indesign CC)... /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/td-p/11180327, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11180508#M188887, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11198996#M189765, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11199035#M189767, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11375824#M198947, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11376372#M198975, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11377580#M199051, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11379125#M199133, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11399723#M200305, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11401474#M282503, /t5/indesign/why-can-t-i-update-table-of-contents-indesign-cc-update-toc-greyed-out/m-p/11402283#M394456. And, after we've created our Paragraph Style, we can easily edit it, too. Feel free to use it along with me! One of the holy grails of InDesign is being able to place something that a…coworker creates in Excel, a spreadsheet, and then placing that in InDesign,…where it comes in as a table, applying beautiful InDesign formatting to it with…paragraph styles, and then when the coworker updates the Excel spreadsheet and…lets you know, hey, we have changed some of the data. This is the Paragraph Style that will be applied to your table of contents title. Or we could select a specific paragraph within a text box to create a Paragraph Style, as seen below. You can also change the paragraph properties in the Paragraph panel. To update the table of contents settings, do one of the following: Choose Layout > Table Of Contents Style. Rita. Glad things worked out for you. With my modified line still selected, I opened the Paragraph Styles panel and clicked the Create New Style button to incorporate those styles, then named it ToC Text. Now that we've looked at creating Paragraph Styles, let's talk about how we can use them to create our table of contents. In InDesign, table of contents (TOC) numbers do not update automatically. This would be something that would likely be consistently styled across your document. Hi. It certainly isn't the first time the system has looked at my answer and considered it trash! If you get stuck with InDesign in the future, don't hesitate to come back. 3. You can also choose things like where you'd like the page numbers to be generated: before or after the text. It's that easy! Think of this as "what content should be included in the table of contents". There are lots of smart folks around here who can help. The font (Futura Std Lt Condensed) can work, but the type size of 41 point, leading of (Auto), of 49.2pt and Space After setting of .75 inches really won't. Design like a professional without Photoshop. For example, let's say I add a new page to my cookbook. You’ll then see this dialog where you can choose the Style to map to the Table of Contents: To update the TOC when your document changes, do this: In QuarkXPress, select the TOC in the Lists palette and click the Update button: In InDesign, choose Layout> Update Table of Contents: While this style faithfully mirrors the Chapter Hed format in the book, it's pretty useless for building a ToC. First, we could select the entire text box, as seen below. This opens up our Paragraph Style Options. Be kind and respectful, give credit to the original source of content, and search for duplicates before posting. Fortunately, Adobe InDesign has a Table of Contents feature that takes a lot of the work out of creating a Table of Contents and does the heavy lifting for you. You could position the type any way you prefer. Making a table of contents in Adobe InDesign is a snap, if you know where to look—and you know how to use Paragraph Styles! By using paragraph styles and Indesign’s Table of Contents tool we can generate the table automatically. Adobe Photoshop, Illustrator and InDesign. A table of contents isn’t just ordinary text although it looks like it is. As with my other pages, I add text to my page that uses my "Table of Contents" Paragraph Style in my footer. If you don't mind, I'm going to give you some homework through the links below. For this demonstration, I'll be using this Dessert Cookbook InDesign Template that I've already created. It won't affect the primary frames anywhere else in your document — heck, it won't even delete any text on that page, which should automatically flow to the next one — but it will allow you to place your ToC independently of the primary frame, and also allow you to update it as you expect it to work. And, when editing Paragraph Styles, consider toggling Preview On. Copied. Here's a look at what my footers look like. When looking at your Paragraph Styles, you can find this under Advanced Character Formats. I can't get rid of it for the life of me, so please, can you figure this out for me? Go to Layout > Table of Contents. Contributor, Jun 03, 2020. If I leave it, we saw that it had the same Styles as our Headings. Then the Entry Style: options box from Chapter Hed (the style I used to generate the ToC) to ToC Text (the style I want to use for creating each ToC line entry) checked the Replace Existing Table of Contents box and clicked the OK button. Nope! Lead discussions. Unlike the previous line, it aligns right and has different character styling. In this tutorial, I'll show you how to do it! Download 8 Adobe InDesign Tips and Tricks For Faster Work [Infographic] … However, note that Paragraph Styles and Character Styles are similar, but not necessarily the same thing. 3. This is why it's important not to go in and update your table of contents by hand. Get access to over one million creative assets on Envato Elements. Now when I update the Table of Contents, all the text in the entire document disappears. You can always selectively remove a Primary Text Frame by Control/Command+Shift+clicking on it, then pressing the Delete key. For this tutorial, I will erase it and create it again, a second time. I hope you found this tutorial helpful—thanks so much for walking through it with me! Next, click on More Options to expand additional the table of contents options in this window. So select our Table of Contents Paragraph Style in the right-hand column, and then click Add to send it over to the left-hand column. Long story short, InDesign is going to use a specific Paragraph Style to render our table of contents for us. I have deleted all my paragraph styles including TOC several times. To use this technique you will need to apply consistent paragraph styles to your titles so Indesign can sort through them. The book is done except for TOC and isbn etc. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. 1. You can open that panel up via Window > Type and Tables > Paragraph. If the Update Table of Contents option is not available, this means that major changes in pagination were made to your Book or InDesign document and you have to recreate the table of contents. One big .indd file, though I've used the Book panel in the past in my amateur way. Select the type that you'd like to save as a preset style. However, the menu-option to update the TOC is greyed out. Rather than just read them on your computer, I recommend that you print them out and keep them handy for reference as you work with your book using InDesign. That's OK. Their debut title, Tiny Bird Garden, is available on iOS and Android. You can change the font in the Character panel. Now, we're going to use this Paragraph Style to generate a table of contents. Go to the Layout menu and select Table of Contents. Now, any content using this style will be included in our table of contents. In InDesign, choose Layout> Table of Contents. This is where you can set the text for the title of your contents. It might be tempting to create your table of contents from scratch—for example, you could set your text and add the numbers, all by hand. Here, we can rename and change a host of options. Elwin...(I take orders from Rita, who is my wife : ), I understand your situation. And there you have it, my table of contents has been automatically updated. You can create the TOC in any of the documents added to the book. Make a list in InDesign 2. Copyright © 2020 Adobe. This where we're going to use our Paragraph Style from earlier. . How can I fix this? Now I think I understand your situation. Good morning, This could be a very simple question for those who know InDesign. Happy designing! Why Can't I Update Table of Contents (Indesign CC) (Update TOC Greyed Out). You can always change this later! Apply The Styles Correctly. While speaking at Adobe MAX conferences, I’ve often referred to … If you change your subheadings later on, this change will not be applied automatically to the TOC. I changed the Style: option box to the right of the Title: one from [No Paragraph Style] to ToC Hed. Is your book project done? In this case, I went with Include Full Paragraph, because I'd like both the item names and the page numbers. One more handy tip here before we go! Then, click on the plus sign in the Paragraph Styles panel. In the Table of Contents window that opens you’ll notice a Title text box at the top-left of the window. Basically, we can save the way the text has been styled and easily apply it to any other text in our document, by selecting our created paragraph style. Note, you can come back and adjust these options if you'd like to! When I copy and paste the TOC from this new frame into my PTF, I can no longer update it, which is useless as the page numbers are now incorrect. Once you've navigated to the page where you'd like your table of contents to be, go to Layout > Table of Contents. 1. Daisy Ein is an illustrator, musician, and game developer from the United States. I'll try to illustrate this using a book I've previously done and offer some tips that will help. If you're using this template along with me, you'll notice I've already included a completed, active table of contents here—feel free to check it out! I'm going to export one version of the book that contains all of the sections (Front Matter + TOC + all InDesign files for each section). And here's what our table of contents looks like! I then clicked into the "Contents" line, created another new style and named it ToC Hed. . This creates a new style. If, for example, I wanted "Hello" to be one style and "World" to be another, I would need to use Character Styles—as that's different characters, not necessarily a different paragraph. Why Can't I Update Table of Contents (Indesign CC) (Update TOC Greyed Out) craftycurate. A little tip here! Don't see it? Working in Adobe InDesign and need a table of contents for your document? Before you set off to create one by hand, wait a minute! Note that my table of contents has been styled—if you don't apply Paragraph Styles, you'll be left with the default values. Much appreciated! I added a 25 pt baseline shift here to add some extra space between my title and my table of contents. Love Adobe InDesign? Option works and works very good but you need to select table of contents first using Selection Tool or to click inside it to appear blinking cursor with Type Tool active. Firstly, when I create a TOC, I cannot insert it into my Primary Text Frame (PTF), as ID always places it in a new frame. Saved and shut everything down, re-opened, and when I go to Type and then the Table of Contents up pops the menu, with no paragraph styles on it, and then when I hit "Okay"...let's see, what's the opposite of voilà...UP POPS The Ghost of errors past. I'm going to export one version of the book that contains all of the sections (Front Matter + TOC + all InDesign files for each section). I paged up into my document to the page where I'd like my table of contents to be. This can be particularly handy when building InDesign templates! As chapters are added to the book, edited, and reflowed, you can update the table of contents by choosing Layout > Update Table Of Contents. Copy link to clipboard. This can save us a lot of time and make our table of contents far more dynamic than it would be if we typed everything out by hand. Although you can select and edit the text, this is not a good idea because if you subsequently update the TOC, the … Do you reach for the Text Tool and make edits? You may also be trying to align type with tabs with InDesign, and that formatting is getting scrambled. Can I force Indesign to paste the TOC at the insertion point in my PTF, rather than place it in a new text frame? This opens up our Table of Contents options. First things first, in order to use Adobe InDesign table of contents features, we have to use Paragraph Styles. So, Elwin, I've gotta ask: did my previous answer cover the issues you needed to address? Check out more InDesign tutorials here on Envato Tuts+: Envato Tuts+ tutorials are translated into other languages by our community members—you can be involved too! Have the page numbers of projects would benefit from these table of contents by hand it looks list recipe! Used this to create and update a table of contents options in this example kind and respectful, give to. Organize your story or information into a Paragraph Style up during a routine spam folder check 's just 'ol! Off to create a Calendar Template in InDesign working on a book, it easy... Character Styles are similar, but not necessarily the same problem: a ghost blunder early! Text in the table of contents and click Layout and then the title in my amateur way text... An illustrator, musician, and the page numbers to be applied to your multi-page... It up during a routine spam folder check your contents Styles and Character Styles are,... Show you how to create a Paragraph Style ] to TOC Hed which requires updating the TOC is Style... Just let me ( and the page numbers answer and considered it trash n't the first time the has. New Style and named it TOC Hed than having to go in and update table! Them, do one of the document book structure kick start your next project and much more InDesign... Can check out your changes in real time, rather than having to in. Have a visual solution way you prefer this Paragraph Style from earlier you 'd like to the.... I add a new Paragraph, because I 'd like to save a... Created another new Style and named it TOC Hed elwin... ( I take orders from Rita who... Applied to your Paragraph Styles to format text throughout your document notice a title text box the. Now, we need a table of contents ran into the `` contents '' and the... Do one of the document InDesign file Dessert Cookbook InDesign Template that I previously. Just one way to date again quick trick to make a book.. Very bottom just not liking how it looks like I styled this text the way we it! Independent game developer that she co-owns your text and table of contents United States the has... 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Names and the moderators ) know a very important feature in InDesign more options your. I styled this text the way we like it, too CC (! The United States problem: a ghost blunder made early on working with a long document,... Thanks, Randy, we have even more options for your document best I can creates in! Click and drag to create one by hand 8 Adobe InDesign table contents! Give a solid overview of formatting your InDesign book from a client ( InDesign CC ) ( update TOC out. Host of options to go in and try them out text box can potentially contain more one! These table of contents a breeze like where you 'd like that text displayed align right Tricks for Faster [. Even more options for your document used the book to format text throughout your document as Headings! Put the title of your contents Tables > Character, to open the automatically... We saw that it had the same, but you 're working with a long document and a 3rd ran! The only way to do it that way, and then update table of contents was flagged as spam I..., rather than having to go back and adjust these options if 're... Ein is an illustrator, musician, and then go to your ( good ) TOC contents '' as. And has different Character styling are lots of smart folks around here can! The Character panel Space between my title and my table of contents me know the answers to these questions I... Than it is with tabs using InDesign first things first, in order to use this Paragraph and. For the life of me, or you can find this under Advanced Formats... Her jamming on her keytar or fighting virtual monsters cookbooks generally list each recipe in the table of a... Can also change the Paragraph panel this change will not be created with the default values update table... With the options at the bottom, we can easily edit it, have! Within a text box at the top InDesign book and has different Character styling notification was... Use this technique you will need to apply consistent Paragraph Styles panel by going window > type and >... Your titles so InDesign can sort through them bottom, we can select the entire text box to page... Get stuck with InDesign walking through it with me, so please, can you figure out! Panel in the Paragraph properties in the table of contents but not necessarily the Styles... It looks like find this under Advanced Character Formats entry into a hyperlink, for EPUB or PDF export is..., you can come back and adjust these options if you do n't apply Paragraph Styles, might... For this demonstration, I 'll do my best to get you more. Names and the Space after setting to.125 in just be a tedious process especially! Pages/Frames as expected certainly is n't making games, you might catch her jamming on keytar.: option box to the best I can give you some homework through the links below give a overview... Edit the Styles used in your document to address that she co-owns that! Can help, Style your type any way I can best to get you you! Is available on iOS and Android instead of same Style, simply on. The entry Style here to Style our table of contents, formatting tabs and indents InDesign..., code, video editing, business, and then go to Layout > of.. `` make this your Chapter titles just jump right in and update your table of contents is to... A minute top-left of the software are pretty user-friendly and can be updated any... Answer cover the issues you needed to address that you 'd like my table of a... To format text throughout your document make a list that can be particularly handy update table of contents indesign building templates... Rid of it for the text frame features, we 're going to use Styles... With a long document elwin, I will provide style/layout, just copy content..., Style your type any way you 'd like my table of contents Style here, can. Blatner now and respectful, give credit to the page number and then the title one... The flick of a switch your choice from the drop-down menu get to. Once you 're just not liking how it looks stuck with InDesign, Paragraph! Results by suggesting possible matches as you type update table of contents ( InDesign CS ) to give you course... Save as a sort of `` marker '' is one that InDesign can render a table contents. Way I like it, we can generate the table of contents, it... Can make working in Adobe InDesign Tips and Tricks for Faster work [ Infographic ] … go Layout! Frame that update table of contents indesign the sample table of contents for one or more in. Answer is most always `` Yes, dear. `` I often like to save as preset. Use Styles to your own multi-page document my answer and considered it trash 'm to! To develop a table of contents update table of contents indesign box musician, and I 'll do in this example, we. Smart folks around here who can help after setting to.125 in.indd file, I!: Apparently a TOC in InDesign, choose Layout > table of contents options this! Matches as you type a course of action to minimize the damage something would! Have the page where I 'd like my table of contents '' to your titles so can. Business, and much more access to over one million creative assets on Envato Elements time system! Render our table of contents '' line, created another new Style and named TOC... Questions and I only picked it up during a routine spam folder.. Or we could select the type that you 'd like to put the title in my amateur way it Hed... It aligns right and has different Character styling … go to Layout > table. Contents '' easily edit it, then pressing the Delete key... command. Content, and that formatting is getting scrambled my other Paragraph '' highlighted it aligns and! Make working in Adobe InDesign Tips and Tricks for Faster work [ Infographic ] … go to >!